Additional Permits, Approvals, and Policies
Obtaining a Special Events Permit from the City of Prince Albert does not waive the requirements of other external agencies. Further approvals may need to be obtained prior to the event taking place.
Permits and policies to consider in the approval process could include:
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- Block Party Policy
- Major Event Policy
- Mobile Food Vendor Policy
- Naming Rights and Sponsorship Policy
- Parade Policy
- Fireworks Permit
- Waiving of Fees and In-Kind Support Policy.
City Bylaws
All Outdoor Special Events must be in accordance with City of Prince Albert Bylaws.
Insurance Requirements
Insurance is mandatory for Level 2 and 3 events.
Optional for level 1 events
Outdoor Special Events (No Alcohol) - Level 2
Event Liability Coverage ($5 Million) which includes:
Commercial General Liability
Third Party Property Damage
Outdoor Special Events (With Alcohol) - Level 3
Event Liability Coverage ($5 Million) which includes:
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- Host Liquor Liability Coverage
- Commercial General Liability
- Third Party Property Damage
Bouncy Castle and Amusement Insurance - Level 2 and 3
All amusement rides and bouncy castles are required to be licensed with the Technical Safety Authority of Saskatchewan and all regulations in The Amusement Ride Safety Act must be adhered to. All Bouncy Castle providers must have five million in liability insurance to operate on city property.
Alcohol Sales and Services
Sales or service of alcoholic beverages may be permitted only as a component of a larger event.
Approval will depend on factors such as the site and type of event. Alcohol sales/services will not be made as the focal point of an event. History of an event may play a part in the approval of alcohol sales/services.
To obtain a Special Occasion Sales Liquor Permit for outdoor events, the Saskatchewan Liquor and Gaming Authority mandates that approval is required by the City and provided when applying for the permit. To obtain the City approval, a Special Occasion Permit Application Form must be completed and submitted to the Parks, Recreation, and Culture Department a minimum of 4 weeks prior to the event.
Event and Activity Restrictions
The city places priority on Outdoor Special Events which are public, have a recreational, cultural, environmental, and/or community wellness mandate. Private functions, commercial functions and/or events that are primarily religious or political in nature will be conducted through a review process. For the consideration of those living near or utilizing public parks, events are not to be more than three (3) consecutive days and may require the organizer to provide notice to the
surrounding community.
Activities not permitted include those which:
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- Cause considerable damage to the infrastructure
- Are specifically prohibited by bylaw, policy and/or law.
- Are distinctly incompatible with natural open space.
- Involve excessive risk to individuals or the city.
Concessions and Food Service
The existing agreements where concession contracts are in place will be respected and no additional food services will be permitted without prior approval.
When concessions and food service are permitted, food permit(s) must be obtained from the Prince Albert Parkland Health Region and displayed at the event. An applicable business license must also be obtained.
Food Trucks that have their own business license will require a letter of approval from the event organizer in order to operate within the event space.
Business Licensing and Permits
Any business, trade, profession, industry, occupation, employment, calling or anyone providing food, goods or service in the City is required to hold a valid City of Prince Albert Business License.
This is also applicable for Outdoor Special Events. Licenses may be required for Farmers’ and Flea Markets, Craft Sales or Trade Shows, Transient and Temporary Shows and Sales, and Food Trucks.
For inquiries regarding Business Licenses please contact the Community Planning & Development Department at (306) 953-4370.
Park Use and Public Access
Utilizing parks and open spaces must be within regular hours:
City of Prince Albert green spaces and parks: 8 A.M. – 11:00 P.M or as posted
Little Red River Park and Car Guys Park: 7:00 A.M. – 10:00 P.M.
All parks must remain open to the public at all times unless exclusive use has been granted by the city. Activity sites and crowd flow patterns will be established in consultation with the City prior to the event and careful consideration will be given to minimize infrastructure damage.
Vehicle Access within Parks
If vehicle access is required, you will be responsible to submit a Vehicle Access Request Application with the Parks, Recreation, and Culture Department – (306) 953-4804 with 2 to 4 weeks’ notice of the event. Please note that not all requests will be granted. If vehicle access is approved, you will be provided with a letter with instructions as to where and when that vehicle will be allowed to travel in the park.
The city reserves the right to refuse any vehicle access to any park or green space based on site conditions, weather related events, etc.
Washroom Access
Washroom availability varies depending on the park’s utilization and the time of the year. If you need extra washrooms, it is the event organizer’s responsibility to coordinate and rent portable toilets at their own expense.
A general rule is one (1) porta potty per 50-75 people for up to four (4) hours; however more will be needed if alcohol is served, the event is longer, or it is a large festival. In those cases, it will require one (1) per 30-40 people or more, plus accessible units and handwashing stations depending on factors like gender mix and food/drink consumption.
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General Guidelines
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Short Events (up to four (4) hrs.): One (1) porta potty for every 50-75 guests
- Medium Events (4-6 hrs., with food/drink): One (1) porta potty for every 30-50 guests.
- Large Events/Festivals: 1-3 porta potties per one hundred (100) people, with more needed for alcohol/long duration.
- Factors that increase needs:
- Alcohol Consumption: Add 15-20% more units.
- Event Length: Longer events need more units.
- Food & Drink: More food/drinks = more use.
- Gender Ratio: Consider traditional gendered needs or unisex setups.
- Essential Additions
- Accessible Units: Always include at least one wheelchair-accessible unit.
- Handwashing Stations: Rent these for hygiene, ideally one (1) per four (4) units
SEASONAL WASHROOM ACCESS
Kinsmen Park - Two seasonal washroom facilities onsite. Washrooms are open Monday – Friday from 8 A.M. to 8 P.M., Saturday and Sunday from 11:30 A.M. – 8 P.M.
Car Guys Ball Park - Two seasonal washroom facilities onsite, available during ballpark use only.
Prime Ministers’ Park & Crescent Acres - Portable toilets are made available.
Little Red River Park - Year-round washrooms at toboggan hill and Cosmo lodge. Available 7:30am - 10:00pm.
Utility Locates
Fees do not apply for public locates through Sask1st Call; however, fees do apply for the city to conduct our underground utilities and irrigation lines locates.
If you are staking anything into the ground, you must indicate this on your application and fees apply. The event organizer is required to book underground utility locates through SaskFirst within 30 days of your event. It is the responsibility of the locate requester to preserve markings and have facilities relocated if marks are not clearly visible.
