Event Planning

A special event permit is required for all outdoor events over 25 people.

If you are planning an event, please review the Outdoor Special Event Planning Guide carefully. The guide covers many important areas that you must consider before hosting an event including:

• Potential City bylaws and policies that apply
• Insurance requirements
• Alcohol sales considerations (requires a Special Occasion Permit)
• Public Safety
• Security and Emergency Medical Services
• Concessions and Food Services
• Business Licencing
• Vehicle Access within Parks
• Washroom Access
• Admission Charges and Merchandise Sales
• Fees and Charges

Outdoor Special Event Application

Your application must include a detailed map of the location of your event in pdf, jpeg or png format. This map must include:

• Tents that will be put up
• Temporary Stages
• Portable Washrooms
• Garbage and Recycling locations
• Generators

Equipment & Kinsmen Park Picnic Shelter Rental ONLINE Application

To book small scale events 25 people or less including birthday parties at the Kinsmen Park West or East Picnic Shelters, bleachers or indoor events using a stage please fill out the Kinsmen Park Picnic Shelter and City Equipment Application.

The following equipment is available:

• Kinsmen Park East and West Picnic Shelters (no charge)
• Kinsmen Park Amphitheatre (no charge)
• Mobile Stage (see application)
• Portable Stage (see application)

Culture Plan (MCAP) Micro New & Emerging Event Funding Support

A micro grant is available to support new and emerging community events (including virtual events) that are linked to the Culture Plan (MCAP) and are not supported by the City of Prince Albert Destination Marketing Fund, major event, or special event policies. Requests for funding to a maximum of $500 can be submitted at any time throughout the year.

Before you can get a liquor permit from SLGA for outdoor events (including outdoor events on private property) or events in City-owned Arenas or Sporting facilities, you must first get written approval from us.

Please fill out the Special Occasion Permit Application and submit to the Parks, Recreation and Culture Department a minimum of four weeks before the event.

No unauthorized vehicles are allowed in our parks without written consent ahead of time. The only exception is City vehicles and staff who are there to provide services at the park. Requests should be made two to four weeks before the event by completing and submitting the Vehicle Access Application. If approved, you will be provided a letter with instruction on where the vehicle will be allowed to travel and how long it is allowed to remain in the park.

In accordance with the Recreation Facilities and Public Parks Bylaw No. 13 of 2018, Police and Bylaw Services monitor city parks and have the ability to immobilize or seize vehicles found to be trespassing unlawfully.

We value our parks including the time and energy put into maintaining them and the costs associated with operating them. We want to ensure the parks are in great condition for everyone. We appreciate support from the organizing groups planning events in our outdoor spaces.

Vehicle Access Application

Permits are required to close a street for a parade or block party.

Block party

A block party is a social gathering where the residents of a particular neighborhood close the street to vehicles.

Parade

A parade means any group of pedestrians marching or walking along a public highway and numbering twenty-five (25) or more or any group of vehicles numbering ten (10) or more and proceeding on a public roadway under a common leadership, except funeral processions and military parades.

Block Party Application Form and Rules

Parade Application Form and Rules

From time-to-time a parade or block party may be denied. In that case, you may appeal the decision by completing the Block Party and Parade Appeal form.

For more information, please see the Block Party Policy and the Parade Policy.

Special Events that require a street to be closed, that are not a Parade or Block Party, may require City Council approval to close the road. Please contact the Public Works Department by email or by calling (306) 953-4900 for more information.

City owned transit vehicles may be chartered by the City for the purpose of transporting passengers to events operated or sponsored by the City, within the City limits. Requests need to be approve by City Council.

For more information, please see the City Owned Transit Vehicle Charters Policy.

If you would like to set off any fireworks, you must complete a Fireworks Approval Permit with the Prince Albert Fire Department.

Lamp post banners are available on main thoroughfares in the City including 6^th Avenue East, 2^nd Avenue West, 15^th Street and Central Avenue. There are 73 available banner brackets. Banners can be used to promote festivals, cultural, historical, arts, sporting events, fundraising efforts, or other educational or celebratory events.

For more information, please see the Lamp Post Banner Program Policy. 

For requests for the Mayor or a Member of City Council to speak at your event, or to request lapel pins for your event, please see the Mayor's Office.

Portable signs for non-profit or community based events are permitted on designated City-owned property. Please see the Sign permits page for more information.

Prince Albert is a vibrant artistic and cultural community. We have many talented artists from visual to theatre, literature to media, and music to dance.

When planning events, it is important to remember that artists need to be paid for their work. This is their profession, just like other professions. You wouldn't ask your dentist to check your teeth for free, or not pay for the security for your event.

Both event organizers and artists need to consider the needs of the artists and show respect for their work with fair payment. Let's keep strengthening our artistic and cultural community. Please review these Artist Payment Guidelines for more details.

To book an Outdoor Sports Field or schedule an Outdoor Sporting Event contact McKenzie Acton at macton@citypa.com or call 306-980-8489