The Cities Act establishes the office of the City Clerk and provides a number of statutory accountabilities and responsibilities. Pursuant to the Act, the City Clerk shall ensure that:

1. all minutes of council meetings are recorded, without note or comment;
2. the names of the members of the Council present at council meetings are recorded;
3. the minutes of each council meeting are given to council for adoption at a subsequent council meeting;
4. the bylaws and minutes of council meetings and all other records and documents of the city are kept safe;
5. the corporate seal of the city is kept in the custody of the clerk;
6. the council is advised in writing of its legislative responsibilities pursuant to this or any other Act;
7. the minister is sent any statements, reports or other information with respect to the city that the minister may require pursuant to this or any other Act;
8. agendas are prepared and distributed as directed by council;
9. public notice is given when required by this or any other Act; and
10. the official correspondence of the council is carried out in accordance with council’s direction.